| 1. |
NAME OF THE CLUB |
The name of the club shall be Burghfield F.C. (The Club).
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| 2. |
OBJECTS OF THE CLUB |
The object of the Club will be to promote the playing of association football by boys, girls
and Men living in the surrounding areas.
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| 3. |
STATUS OF RULES |
These rules (the Club Rules) form a binding agreement between each member of the Club.
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| 4. |
RULES AND REGULATIONS |
a) The Club shall have the status of an Affiliated Member Club of The Football Association by
virtue of its affiliation to / membership of the Football association. The rules and regulations
of the Football Association Ltd and parent County Associationand any league or competition
to which the club is affiliated shall be deemed to be incorporated into the club Rules
b) No alteration to the Club Rules shall be effective without prior written approval by the
parent Association.
c) The Club will also abide by The Football Association?s Child Protection Policies and
Procedures, Codes of Conduct, and the equal Opportunities, and Anti Discrimination Policy.
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| 5. |
CLUB MEMBERSHIP |
a) Membership, as players, will be open to boys,girls and men who are eligible to play football in
their respective age group, in accordance with the rules of Burghfield FC (Hereafter BFC), the
Berkshire & Buckinghamshire FA, The South Chiltern Minor League, and other leagues BFC
may join.
b) The members of the Club from time to time shall be those persons listed in the register of
members (The membership Register), which shall be maintained by the Club Secretary
c) Any Person who wishes to be a member must apply on the Membership Application Form
and deliver it to the club. Election to membership shall be at the sole discretion of the Club
Executive Committee. Membership shall become effective upon an applicants name being
entered in the Membership register
d) In the event of a members resignation or expulsion, his or her name shall be removed from
the Membership Register
e) The Football Association and parent County Association shall be given access to the
Membership Register on demand.
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| 6. |
FEES |
a) Fees shall not be repayable.
b) The Club Executive Committee shall have the authority to levy further subscriptions from the members
as are reasonably necessary to fulfil the objectives of the Club.
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| 7. |
RESIGNATION AND EXPULSION |
a) The Club Executive Committee shall have the power to expel a member when, in their opinion, it would
not be in the interests of the Club for them to remain a member. There shall be no appeal
procedures.
b) A member who resigns or is expelled from the Club shall not be entitled to claim any, or a
share of any of the Club property.
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| 8. |
THE CLUB COMMITTEE |
a) The affairs of the Club shall be conducted by an Executive Committee consisting of the
Officers of the Club.
b) The Officers of the Club will be Chairperson, Vice Chairperson, Secretary and Treasurer ,
Child Welfare Officer, Purchasing Officer, Communications Officer, and Fundraising/
Sponsorship Officer.
c) Each Club Officer shall hold office until otherwise resolved at a Special General Meeting. No
one individual may hold more than one office at any time. The Club Executive Committee
shall be responsible for the affairs of the club. Decisions of the Club Executive Committee
shall be made by a simple majority of those attending the Club Executive Committee Meeting.
The Chairperson of the club Exexcutive Committee Meeting shall have a casting vote in the
event of a tie. In the event that the Chairperson is unable to attend a meeting the Club
Executive Committee shall appoint the Vice Chairman (if present) or else one of their number
to act as Chairperson for that meeting.
d) Decisions of the Club Executive Committee meetings shall be entered into the Minute Book
of the Club, to be maintained by the Club Secretary.
e) Any member of the Club Executive Committee may call a meeting of the Club Executive
Committee by giving not less than 7 days notice to all members of the Club Executive Committee.
The Club Executive Committee shall hold not less than 4 meetings per year, which shall be
scheduled at the first meeting of the Club Execuive Meeting following their election to office
at the AGM.
f) An outgoing member of the Club Executive Committee may be re-elected. Any vacancy on the
Club Executive Committee, which arises between AGM's shall be filled by a member proposed by
one and seconded by another of the remaining Officers of the Club, and approved by a simple
majoirty of the remaining Club Executive Committee members.
g) Save as provided for in the Rules and Regulations of the Football
Association to which the Club is affiliated, the Club Executive Committee shall have the power to
decide all questions, and disputes arising in respect of any issue concerning club rules.
h) The Club Executive Committee may from time to time appoint individuals who have rendered
particular service to the Club, the position of non executive Honorary Vice President or
Honorary Vice Presidents of the Club.
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| 9. |
ANNUAL AND SPECIAL GENERAL MEETING |
a) An Annual General Meeting shall be held in the month of July each year for the purposes of: -
I Receiving reports of the activities of the Club, from the Clubs Officers, and team managers.
ii,Receiving a report of the Club's finances over the previous year and approving audited accounts
for the year. Iii, Election of the Club's Officers for the following year. Iv,Considering any motion
notified to the Club Secreary, in writing, not less than 21 days before the meeting. V, Noting any
matters raised by parents or members for further discussion by the Club Executive Committee.
b) Nomination for election of members as Club Officers shall be made in writing by the proposer
and seconder, both of whom must be existing members of the Club, to the Club Secretary, not less
than 21 days prior to the AGM. Nominees who are unable to be present at the AGM, must sign a
form indicating their willingness to stand for office, containing the signatures of the proposer
and seconder. Voting will be by a show of hands of eligible members present.
c) The Club Executive Committee may convene an Special General Meeting (SGM) at any time a
and shall be called within 21 days of the receipt by the Club Secretary of a requisition in writing
signed by not less than 25 members of the club stating the purposes for which the meeting is required, and
the resolutions proposed. Business at an SGM may be any business that may be transacted at an
AGM.
d) The Secretary shell send to each member at their last known address written notice of the date of an
SGM together with the resolutions to be propsed, at least 14 days prior to the meeting.
e) The Quorum at any Committee Executive Meeting shall be Three officers of the club. At an AGM or
SGM the quorom shall be Three Officers of the Club, and Six Members.
f) The Club Chairperson or, in their absence,the Vice Chairperson or in their absence a member selected by
Club Executive Committee shall take the Chair. Each Officer present shall have one vote, and resolutions
shall be passed by a simple majority.In the event of a tie the Chairperson of the meeting shall have a casting
vote.
g) The Club Secretary, or in their absence a member of the Club Executive Committee, shall enter Minutes
of all meetings into the Minute Book of the Club.
h) Any registered member may attend the AGM/SGM; any votes taken will be taken among members only.
Junior Members may be represented by their Parent/Guardian, who may vote at any AGM/SGM on behalf
of the relevant Junior Member. Junior members shall be those up to and including U17 age for the season
just completed.
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| 10. |
SUB COMMITTEES |
A disciplinary sub committee will be formed as a standing committee and shall consist of the Chairperson
and secretary, and 3 other officers or members of the club, as determined by the Club Executive Committee.
The Disciplinary Sub Committee will apply such penalties within the terms of reference as laid down by the
Club Executive Committee. The Club may from time to time, for other Sub Committees as nay be thought
necessary for the efficient conduct of Club business. The Chairperson of such Sub Committees shall
report to the Club Executive Committee on their deliberations as agreed between the parties.
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| 11. |
CLUB TEAMS |
At its first meeting following each AGM, the Club Executive Committee shall appoint a Club member to be
responsible for each of its teams. Each of these team managers shall report to the relevant Head of Age
group for that age.
Heads of Age group will be appointed by the Club Executive Committee at their First Meeting, following the
AGM. The Appointed Head of Age will report on the teams/Age group activities during the past season
at the Final Executive Committee meeting prior to the AGM.
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| 12. |
ACCOUNTS |
a) A bank account(s) shall be maintained in the name of the Club (the Club Account). Designated account
signatories shall be the Club Chairperson, Vice Chairperson, Club Secretary, and Club Treasurer.
All Cheques must be signed by two of the above four officers. All monies received by the club shall be
deposited in the club account(s)
b) The income and assets of the Club (the Club Property) shall be applied only in furtherance of the objects
of the club
c) The Club Executive Committee shall have power to authorise the payment of remuneration and
expenses to any member of the club, and to any other person(s) for services rendered to the club.
d) The Club shall prepare an annual Financial Statement in such form as shall be published by the Football
Association from time to time. The accounts will be audited annually by a competent person who is
not a member of the Club Executive Committee, and presented for approval at AGM
e) The Club Property, other than the Club Account, shall be vested in the care of the Heads of Age group,
for each age, who shall deal with such property as directed by decisions of the Club Executive Committee
and entry in the minute book shall be evidence of such a decision.
f) The Custodians shall be appointed by the Club in a General Meeting and shall hold office until death or
resignation, unless removed by a resolution at a General Meeting.
g) On their removal or resignation a Custodian shall execute a Conveyance in such form as is published by
the Football Association from time to time to a newly elected custodian as directed by the Club
Executive Committee.
h) The Custodians shall be entitled to an indemnity out of the Club Property for all expenses and other
Liabilities reasonably incurred in carrying out their duties.
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| 13. |
USE OF THE CLUB NAME |
No person may use the name of the club for private or personal gain without the expressed consent of the
Club Executive Committee.
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| 14. |
OTHER MATTERS |
Any matter not dealt with in the Club's Constitution shall be determined by the Club Executive Committee.
The Constitution may only be amended following approval of an appropriate resolution at an AGM/SGM.
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| 15. |
DISSOLUTION OF THE CLUB |
a) A resolution to dissolve the Club shall only be proposed at a General Meeting and shall be carried by a
majority of at least three quarters of the members present.
b) The dissolution shall take effect from the date of the resolution and the members of the Club Executive
Committee shall be responsible for the winding up of the assets and liabilities of the Club.
c) Any surplus assets remaining after the discharge of the debts and liabilities of the Club shall be
transferred to the parent Association who shall determine how the assets shall be utilised for the benefit
of the game. Alternatively such assets may be disposed of in such a manner as the members of the club,
with the consent of the parent Associationb shall determine.
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